General Data Protection
at Toshi Ryu Martial Arts
Toshi Ryu Martial Arts take our members privacy into account by only taking
the information we require from you as a member.
This data is used by our Management and staffing team to help your journey as a
student of our school. You have rights under the GDPR as an individual and below we will
endeavour to explain your rights.
Right to be informed
You have the right to be informed about any data we hold about you and
how we hold this data. The information we require from you is on our student
membership form, this data is placed onto our CRM system and only used by
management and staff,
We Collect the following Data
Name. We know who you are. Address. For our insurance.
Date of birth. We know your age, again for insurance and a birthday email.
Phone numbers. Contact if required (emergency and non-emergency)
Email address. Send you information/special offers about our school.
Medical history. We need to know if there are any current medical problems.
Clothing size. For your uniform and equipment.
Bank Account details. To process lesson payments.
Photos. For use as advertising and on our system.
We use the following Storage to process your details
Club Manager – Our CRM (School Software).
Go-Cardless – Our Direct debit collection company.
Mobile Phone – Used to contact students in Emergency.
Right of access
You will be able to see any data we keep about you at any time,
we request you book a meeting with our data controller.
Data Controller – Ian Over,
Call – 07806622154
Right to rectification
You have the right to have any data we keep about you changed if it is incorrect.
Right to Erasure
You have the right to have any data erased if you no longer train with
our schools or have any association with Toshi Ryu Martial Arts.
Right to restrict processing
You have the right to have any data restricted from use within Toshi Ryu Martial Arts or
associated schools. Individuals have a right to ‘block’ or suppress processing of personal
data. When processing is restricted, we are permitted to store your personal data, but
not further process it. We can retain just enough information about the individual to
ensure that the restriction is respected in future.
Right to data portability
The right to data portability allows Toshi Ryu Martial Arts Academy to obtain and reuse
your personal data for their own purposes across different services. It allows
Toshi Ryu Martial Arts to move, copy or transfer personal data easily from one
IT environment to another in a safe and secure way, without hindrance to usability.
Right to object
You have the right to object to data processing based on legitimate interests or the
performance of a task in the public interest/exercise of official authority (including
You have the right to object to direct marketing (including profiling).
You have the right to object to processing for purposes of scientific/historical
research and statistics. Rights related to automated decision making including profiling
We can only carry out this type of decision-making where the decision is:
necessary for the entry into or performance of a contract; or
authorised by European Union or Member state law applicable to the controller; or
based on the individual’s explicit consent.
Online content is the sole
intellectual property of Toshi Ryu Martial Arts Ltd,
Downloading, copying, sharing is prohibited, unless express written permission from
Toshi Ryu Martial Arts Ltd is granted.